A renewal is a decision point. Use this illustrative schedule to create time for an informed choice. Start earlier for complex procurements or where notice periods, procurement rules, or transition needs require it.
180 days out: understand your position
- Confirm the term, options, notice dates, authority, and renewal mechanism.
- Review performance, current usage, unmet needs, and the contract owner’s priorities.
- Identify budget, sourcing requirements, and dependencies on other services.
- Assess market alternatives and the effort required to transition.
90 days out: prepare the decision
- Confirm the sourcing or renewal route and necessary approvals.
- Build a cost view covering price changes, implementation, support, and exit.
- Agree negotiation objectives, acceptable trade-offs, and escalation points.
- Prepare a continuity plan if agreement or procurement takes longer than expected.
30 days out: confirm readiness
- Verify the executed agreement or authorized next step.
- Communicate obligations, commercial changes, and important dates.
- Update the contract register, accountable owners, and performance routines.
- If changing suppliers, confirm transition responsibilities and handover milestones.
Watch the notice date.
An automatic-renewal notice deadline may arrive well before the contract end date. Plan from the earliest binding decision date.
General planning guidance; apply your organization’s requirements and obtain specialist advice where needed.
Discuss your needs ↗